Committee Administrator

A Committee Administrator provides effective and efficient committee and associated administrative services for the Council and its members. The post holder will directly influence the successful organisation and conduct of meetings within the Council's decision making system and the co-ordination of any actions arising in accordance with the Council's constitution and other relevant legislation.

Work Environment
Usually office based role, but the post holder will be expected to attend evening meetings off site (community based buildings, etc) and this could involve an element of lone working.

Daily Activities

  • to ensure that the Council's procedures and legislative requirements are properly followed, for instance as they relate to the formal decision making process;
  • as directed, to arrange and service various Forums and Joint Working Arrangements/Working Parties, etc;
  • go ensure the full recording of minutes of meetings and taking forward any subsequent actions;
  • to maintain such records as may be necessary to fulfil committee services functions;
  • to provide other administrative functions relative to the work of the wider Democratic Services function;
  • liaison with appropriate Directors and Committee Chairs and Vice-Chairs on procedural matters relating to the work of committees and operational issues concerning the scheduling of work programmes of those committees;
  • providing advice to members on the Council's constitutional procedures and protocols and assisting Members to raise issues as part of the committee process;
  • liaison with officers from the various services within the Council on issues raised at Scrutiny Committees or by the Chairs/Vice Chairs of those committees or other committees;
  • obtaining and collating evidence from members and officers of the authority, outside organisations, local residents and others on topics and issues as requested;
  • to provide support services for elected members including; the development of training and development opportunities, organising annual members support and development interviews (where necessary), plan and implement the publication of member's annual reports. 

Skills & Interests

  • political sensitivity and awareness; 
  • high level of oral and written skills; 
  • ability to prepare concise and accurate written material, including interpreting discussions which take place at meetings and record decisions reached; 
  • ability to work under own initiative and within a team; 
  • well organized;
  • ability to cope under pressure;
  • ability to prioritse work, and work to deadlines; 
  • high level of IT skills.

Entry Requirements
Generally qualified to degree standard or equivalent and having experience of working within local government or a similar environment.  Alternatively, a proven track record of performing a similar role within local government or a similar environment could be considered.

Future Prospects & Opportunities
Committee Administration offers a good career path in itself, but could also be a springboard into a career in other council or public services. Depending on the organisational structure, a team leader or managerial role could offer future promotional opportunities.

Further Information & Services
Institute of Business Administration

You may find further information about this area of work through Careers Wales ( or in your local library, careers office or school careers library.

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