Introduction
A Committee Administrator provides effective and efficient
committee and associated administrative services for the Council
and its members. The post holder will directly influence the
successful organisation and conduct of meetings within the
Council's decision making system and the co-ordination of any
actions arising in accordance with the Council's constitution and
other relevant legislation.
Work Environment
Usually office based role, but the post holder will be expected to
attend evening meetings off site (community based buildings, etc)
and this could involve an element of lone working.
Daily Activities
- to ensure that the Council's procedures and legislative
requirements are properly followed, for instance as they relate to
the formal decision making process;
- as directed, to arrange and service various Forums and Joint
Working Arrangements/Working Parties, etc;
- go ensure the full recording of minutes of meetings and taking
forward any subsequent actions;
- to maintain such records as may be necessary to fulfil
committee services functions;
- to provide other administrative functions relative to the work
of the wider Democratic Services function;
- liaison with appropriate Directors and Committee Chairs and
Vice-Chairs on procedural matters relating to the work of
committees and operational issues concerning the scheduling of work
programmes of those committees;
- providing advice to members on the Council's constitutional
procedures and protocols and assisting Members to raise issues as
part of the committee process;
- liaison with officers from the various services within the
Council on issues raised at Scrutiny Committees or by the
Chairs/Vice Chairs of those committees or other committees;
- obtaining and collating evidence from members and officers of
the authority, outside organisations, local residents and others on
topics and issues as requested;
- to provide support services for elected members including; the
development of training and development opportunities, organising
annual members support and development interviews (where
necessary), plan and implement the publication of member's annual
reports.
Skills & Interests
- political sensitivity and awareness;
- high level of oral and written skills;
- ability to prepare concise and accurate written material,
including interpreting discussions which take place at meetings and
record decisions reached;
- ability to work under own initiative and within a
team;
- well organized;
- ability to cope under pressure;
- ability to prioritse work, and work to deadlines;
- high level of IT skills.
Entry Requirements
Generally qualified to degree standard or equivalent and having
experience of working within local government or a similar
environment. Alternatively, a proven track record of
performing a similar role within local government or a similar
environment could be considered.
Future Prospects & Opportunities
Committee Administration offers a good career path in itself, but
could also be a springboard into a career in other council or
public services. Depending on the organisational structure, a team
leader or managerial role could offer future promotional
opportunities.
Further Information & Services
Institute of Business Administration www.instam.org
You may find further information about this area of work through
Careers Wales (www.careerswales.com/) or
in your local library, careers office or school careers
library.
Related Links