Introduction
Bursars are found primarily in secondary schools and are
responsible for the strategic management of school finances. They
may also have responsibility for other functions such as human
resources or facilities management. The job title attached to the
role may vary, in some schools they may be known as business
manager or business director. In small schools the bursar may
work alone, in larger ones, he or she may manage a team of
administrative staff. Bursars work for school governing
bodies within local education authorities.
Daily Activities
A bursar's role is challenging and full of variety. It involves
four main areas of work: financial and budget management,
facilities management, contract management and human
resources. A bursar's day starts well before the school
opens. In some cases it can begin at home, as early as 7am, when
staff phone in sick and the bursar has to try to find a supply
teacher. (In some schools this is not a bursar's duty but is done
by another member of staff.)
Some of the bursar's daily tasks can include: updating accounts
and preparing a monthly summary of the school's financial position,
paying suppliers and contractors, preparing staff contracts,
sending salary claims to the council's payroll department, and
acting as admissions officer. (This involves keeping a running
total of children applying to the school and informing parents
whether there are any places.) Some bursars act as site
managers; they appoint contractors, supervise and pay them and are
responsible for health and safety.
People management can include being responsible for the work of
cleaners, caretakers, technicians and lunchtime supervisors as well
as being in control of the school administrative function.
Bursars often need to attend evening meetings and events for
parents organised by the school governing body and may have to
report to the governors on financial matters. A bursar is an
important member of the school leadership team and will often have
a close professional relationship with the school head.
Skills & Interests
Bursars need to:
- be well organised and methodical;
- be highly motivated;
- have a good knowledge of accounting and budget management;
- have good time management skills and the ability to prioritise
work;
- be numerate and computer literate.
Most importantly they must have a pleasant and confident manner
in dealing with people, including parents, education officers,
school inspectors, governors, contractors, maintenance staff and
pupils.
Entry Requirements
Although there are no standard qualifications or entry
requirements for bursars, most applicants will be expected to have
experience in a relevant work environment and possibly a
professional qualification. Some bursars may enter the
profession from inside the education sector, for example they may
already work in a school and be seeking to improve their position.
The National Bursars Association and the National College for
School Leadership provide courses which can be of help to those
wishing to progress into the role of bursar. BTEC/SQA
National and Higher National level qualifications in Business and
Finance or Public Administration or experience and qualifications
in accountancy could all be useful when applying for a post.
Future Prospects & Opportunities
To gain promotion or a higher salary it would be necessary to move
to a larger school. There are also opportunities to move into
financial work or other areas of education within a local
authority.
Further Information & Services
You can get further information on this career from your local
council's education department.
Accountancy Age journal www.accountancyage.com/
Association of Accounting Technicians www.aat.co.uk
Association of Chartered Certified Accountants www.accaglobal.com
Chartered Institute of Public Finance and Accountancy www.cipfa.org.uk
Education jobs www.eteach.com
Institute of Administrative Management www.instam.org
Institute of Chartered Accountants in England and Wales www.icaew.co.uk
National Association of School Business Management www.nasbm.co.uk
National College for School Leadership www.ncsl.org.uk
You may find further information about this area of work through
Careers Wales (www.careerswales.com/) or
in your local library, careers office or school careers
library.
Careers Wales have produced a Spotlight article on careers
in STEM (science, technology, engineering and maths): https://www.careerswales.com/en/spotlight-on-stem/